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Why do we collect information about you?
The core functions of the Urban Taskforce are to:
- make submissions to government agencies, on behalf
of our members, on matters pertaining to policy and
legislation for urban development;
- advise our members on contemporary urban development
issues;
- provide media statements; and
- manage awards events, including ‘The Urban Taskforce
Development Excellence Awards’ and the ‘
Property Person of the Year’.
Some personal information is collected and distributed
in the course of undertaking these functions.
What type of information do we collect?
The information we collect includes:
- names (including your business and trading names);
- contact details (including mailing address, telephone
numbers and e-mail addresses);
- the website address of your organisation;
- information disclosed about your organisation;
- the subject matter of any enquiry or message, including
opinions, views and advice about a range of policy issues,
legislation amendments and urban development proposals,
both requested and volunteered by participants; and
- photographs of persons attending our events and functions.
How do we collect the information?
The Urban Taskforce collects this information in both
hard copy and electronic forms. We will usually collect
personal information about you only with your consent
– for example, when you register your membership,
contact us with a query or respond to a request for information.
Examples of how we collect personal information are:
- telephone;
- correspondence (letter, facsimile and/or email);
- taking notes of interviews and proceedings at meetings;
- attendance sheets at meetings and functions;
- membership applications;
- entries for awards/competitions;
- events registration forms; and
- surveys & questionnaires.
There may be occasions when we need to source personal
information about you from a third party. For example,
we may collect personal information from your friends
or associates who provide your information to us so as
we can send you information about us or about one of our
events, or to contact you about a matter of professional
advice.
What do we do with the information?
The Urban Taskforce does not sell or trade the personal
information it receives with third parties.
The personal information supplied is used for:
- membership records and a member directory;
- reports and submissions (acknowledging contributors
and identifying membership);
- reports on the proceedings of meetings;
- promotion and invitation to our events and functions;
and
- processing payments.
Every effort is made to ensure that such reports do not
disclose personal information to third parties unless:
- permission is sought from the individual who submits
that information, or
- the individual is notified that this will occur prior
to their participation in our work, or
- the individual requests that the information supplied
be disclosed to third parties, or
- that disclosure could be reasonably expected, or
- the law requires that such information be supplied.
We take reasonable steps to ensure that your personal
information is accurate, complete, and up-to-date whenever
we collect or use it.
Information Storage
Personal information that has been supplied to us is
stored securely in the Urban Taskforce offices, either
in hard copy files or in our electronic database on the
office server.
We protect any personal information that we hold from
misuse and loss. We also protect it from unauthorised
access, modification and disclosure.
We maintain security over our paper and electronic data
stores and premises, such as locks and security systems,
computer network firewalls and user identifiers and passwords
to control access to our computer systems.
Spam
Spam is unsolicited email sent in bulk. Any promotion,
information or solicitation that is sent to a person via
email without their prior consent, where there is no pre-existing
relationship between the sender and the recipient, is
spam.
The Urban Taskforce opposes the sending of spam and prohibits
it's staff and officers from sending of spam. We do not
allow anyone to use our services for the purpose of sending
spam.
Your rights
Upon request the Urban Taskforce will disclose to you
what personal information of yours it holds, and the manner
in which it is held.
If you find that the personal information we hold about
you is inaccurate, incomplete or out-of-date, please contact
us immediately and we will take reasonable steps to correct
this information, or if necessary, we will discuss alternative
action with you.
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